In today’s fast-paced work environment, people simply don’t have time to sift through lengthy PDFs, manuals, or policy documents just to find one answer. That’s where SpeakToFile comes in.
We’ve built a platform that transforms your existing documents into smart, interactive AI assistants, no technical skills required. Whether you’re in support, sales, HR, or operations, SpeakToFile helps you respond faster, with more accuracy and less effort.
Here’s how it works:
Step 1: Create a SpeakToFile Assistant
Once you’ve registered an account, creating an AI Assistant is just one click away. You can create as many Assistants as you need, each tailored to specific documents, departments, or audiences. Whether it’s for your internal HR handbook, a product FAQ, or a client onboarding pack, SpeakToFile gives you the flexibility to deploy multiple Assistants based on your unique needs.
Step 2: Upload Your Documents
SpeakToFile supports a wide range of file formats, including PDFs, Word documents, and more. Uploading your files is quick and easy, just drag and drop the documents you want the Assistant to learn from.
Your AI Assistant relies entirely on these documents to provide accurate, source-based answers. As soon as you upload, SpeakToFile securely scans and indexes your files, preparing them for AI-powered interaction.
Step 3: Launch and Share Your AI Assistant
Once your documents are set, simply hit the “Share” button. You’ll get a unique URL that you can copy and share anywhere, via email, on your website, in a proposal, or directly with clients.
Need to limit access? You can enable password protection for sensitive or confidential files, ensuring only authorized users can interact with your AI Assistant.
No coding, no training, no setup delays.
Just upload, share, and go live.
Step 4: Deliver Instant, Accurate Answers
When someone clicks your Assistant’s link, they’re taken to a clean, chat-style interface where they can ask questions directly related to your documents. No need to scroll, search, or guess, SpeakToFile delivers reliable answers instantly, referencing your actual files so that every response is grounded in truth.
Bonus: Each response includes a document reference or citation, so users know exactly where the information came from.
Step 5: Track, Improve, and Scale
Want to know what people are asking? SpeakToFile comes with built-in analytics so you can:
- Monitor user sessions and questions
- Identify knowledge gaps in your documents
- Improve and refine your content
You can update or replace files anytime, and your AI Assistant gets smarter automatically, no need to retrain or restart.
Why Teams Love SpeakToFile
- Founders & Management more effective in sending documents, know what questions asked against your attachments
- Sales Teams 3x increase sales closings, speed up lead engagement with fast answers from brochures or pricing documents
- Support Teams reduce ticket volumes by answering FAQs instantly
- HR Teams provide policy clarity without back-and-forth emails
- Ops Teams keep everyone aligned with instant access to SOPs, guidelines, and internal documents
- Anyone for anyone sending an attachments, you can now enable and use this super powerful tool at your hands, anyone in the company can use it.
Conclusion
SpeakToFile makes your documents work for you, not the other way around. If your team is buried in repetitive questions or your prospects are waiting on slow email replies, it’s time to turn your static files into a dynamic, self-serve AI assistant.
Start in minutes. No AI experience needed. Just upload and go.
